GDPR Compliance Statement

Last Updated: September 11, 2026

Our Commitment to Data Protection

cedar-oryx is committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller Information

For the purposes of data protection legislation, cedar-oryx is the data controller responsible for your personal information.

Contact details:
Email: [email protected]
Address: 147 Victoria Street, Westminster, London SW1E 5NE, United Kingdom

Lawful Basis for Processing

We process personal data under the following lawful bases:

• Contract Performance: Processing necessary for performing our professional services and contractual obligations
• Legitimate Interest: Processing necessary for our legitimate business interests, such as responding to enquiries and maintaining client relationships
• Legal Obligation: Processing required to comply with legal and regulatory requirements
• Consent: Where you have provided explicit consent for specific processing activities

Types of Data We Process

We may collect and process the following categories of personal data:

• Identity data (name, job title)
• Contact data (email address, postal address)
• Professional data (company name, industry sector)
• Service data (service requests, project requirements)
• Communication data (correspondence history, consultation notes)
• Technical data (website usage information, cookies)

Your Rights Under GDPR

You have the following rights regarding your personal data:

Right to Access

You can request a copy of the personal data we hold about you. We will provide this information free of charge within one month of your request.

Right to Rectification

You can request correction of inaccurate or incomplete personal data.

Right to Erasure

You can request deletion of your personal data in certain circumstances, such as when it is no longer necessary for the purpose it was collected or if you withdraw consent.

Right to Restrict Processing

You can request that we limit how we use your personal data in certain situations.

Right to Data Portability

You can request a copy of your personal data in a structured, commonly used, and machine-readable format.

Right to Object

You can object to processing of your personal data where we rely on legitimate interest as the legal basis.

Right to Withdraw Consent

Where we rely on consent as the legal basis for processing, you can withdraw that consent at any time.

Right to Lodge a Complaint

You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated.

Exercising Your Rights

To exercise any of these rights, please contact us at [email protected] with the subject line "GDPR Request". We will respond to your request within one month.

We may need to verify your identity before processing your request to ensure data security.

Data Security Measures

We implement appropriate technical and organisational security measures to protect your personal data, including:

• Secure data storage systems with access controls
• Encryption of sensitive data in transit and at rest
• Regular security assessments and updates
• Staff training on data protection principles
• Documented data processing procedures

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, and reporting requirements.

Typical retention periods:

• Client project records: 7 years after project completion
• Enquiry information: 2 years from last contact
• Financial records: 7 years as required by UK tax law

International Data Transfers

We primarily store and process data within the United Kingdom. If we need to transfer data internationally, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

Automated Decision Making

We do not use automated decision-making or profiling that produces legal or similarly significant effects.

Children's Data

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children.

Changes to This Statement

We may update this GDPR compliance statement periodically. Significant changes will be communicated through our website.

Contact and Complaints

For questions about our GDPR compliance or to exercise your rights:

Email: [email protected]
Address: 147 Victoria Street, Westminster, London SW1E 5NE, United Kingdom

To lodge a complaint with the supervisory authority:

Information Commissioner's Office (ICO)
Website: ico.org.uk
Telephone: 0303 123 1113